> For the complete documentation index, see [llms.txt](https://fairsharing.gitbook.io/fairsharing/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://fairsharing.gitbook.io/fairsharing/community-champions/about-community-curation/email-templates.md).

# Email Templates

## Request for a Maintainer

Community champions may wish to email a standard, database or policy development team to see if they can provide a maintainer for a record. You don't need to do this, but if you feel you know the resource well enough, or indeed if you know some of the developers, we would be happy for you to send them an email.

Community champions don't have access to our general <contact@fairsharing.org> email address, therefore **please CC** [**contact@fairsharing.org**](mailto:contact@fairsharing.org) so that we can help you with any follow-ups or questions.&#x20;

*Suggested subject: FAIRsharing Record Query -  **\[\[Record Name here]]***

Dear **\[\[name]]**,

I’m contacting you on behalf of FAIRsharing\[1], the online registry of research data standards, databases and policies. I’m the FAIRsharing Community Champion\[2] for **\[\[your domain here]]**, and as part of this programme I’m reviewing your FAIRsharing record. **\[\[Optional sentence describing the reason for the work, e.g. curating members of a particularly-relevant collection.]]** FAIRsharing’s aim is to make your resource as visible as possible to as large an audience as possible, and in order to do this, it is important to have an active contact for your prospective users.&#x20;

We have a FAIRsharing record for your resource\[3]. To ensure our information is as correct and up to date as possible, would you or someone from your team quickly scan the record\[3] and ‘claim’ it? (To claim, see link \[4] below.)

Claiming a record as either a group or an individual gives you the opportunity to make changes to the record yourself, allowing you complete control over how your resource is displayed in FAIRsharing. Maintainers are also notified if our curation team edits the record, if users ask questions, or if the record is linked from another record, such as from a journal publisher data policy. In addition, if you claim a record(s) as an individual, you can link the record to your ORCID. As long as you update your record at least once per year, then you will receive an annual "Annotation" work within your ORCID profile\[5] as part of how we attribute you.

FAIRsharing is about making your resource discoverable to a variety of users, such as journals and publishers, researchers and service providers, research and infrastructure projects and programmes, as well as curators, librarians, funders and other policy makers and data scientists\[6]. A contact is essential should they have any questions about your resource.&#x20;

Thank you and best wishes,

**\[\[your name here]]**

\[1] <https://fairsharing.org> \
\[2] <https://fairsharing.org/community_champions>\
\[3] **\[\[Link to record]]**\
\[4] For details on creating an account with us and claiming your record, please visit <https://fairsharing.gitbook.io/fairsharing/> \
\[5] Find out more about how we attribute you at[ https://fairsharing.gitbook.io/fairsharing/attribution-for-you](https://fairsharing.gitbook.io/fairsharing/attribution-for-you)\
\[6] <https://fairsharing.org/communities>&#x20;


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# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://fairsharing.gitbook.io/fairsharing/community-champions/about-community-curation/email-templates.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.