How to Update a Record
We advise all maintainers to perform an annual "health check" of their records in addition to any ad hoc updates that might need doing. This section of our documentation takes you through editing each part of a FAIRsharing record, to help you complete your updates as quickly and as thoroughly as possible. Although our in-house curation team will check for any issues with the record and aim to keep it up to date, you are the expert on your resource, and therefore your contributions to the record are vital.
Remember, keeping your record up to date is important. The FAIRsharing community visits us to discover, select and use resources like yours, and having up-to-date information is vital for them to make an informed decision.
To get started editing, ensure you are logged in and then choose "Edit Record" from your record's Action Menu
- Gaps in coverage of a domain. More generally, you can assess the completeness and coverge of your domain in FAIRsharing. Is it complete? If yes, then work towards enriching the metadata in existing records. Is it incomplete? Then start adding new records!
Choose "Edit record" to start editing.
This will open up the Edit Interface for your record, such as this one shown here for the FAIRsharing record. Please note that the different portions of FAIRsharing records are represented via tabs in the Edit interface. This allows you to perform updates to your record in manageably-sized chunks, as you can work on and save the information in one tab before moving on to the next.
Here's what the edit interface looks like.
FAIRsharing records have many different metadata fields, and most of these fields are optional because we understand that what is important to describe for your resource may not be what is important to another resource. If you're not sure which curation will make the most impact for your record, consider starting off by updating the following fields. Once you've done that, go through the rest of your record, with the help this documentation, and make any additional updates relevant to your resource.
- For standards and databases: Common metadata attributes and data processes. This information is updated from the Additional Information tab in the record edit interface. The metadata in this section is important for describing how a resource is FAIR, and the more information you can provide here the easier it is to understand its FAIRness.
- Checking if your record has any broken links (especially homepage URLs) : It is crucial for our resource users to ensure that all the links in their record are valid. It doesn't help users if they come across broken links, that's not FAIR.
- Links to other records of all types. Beyond the relationships to identifier schemata, any additional relationships will make the resource you're curating more discoverable (via graph traversal of the relationships) and showcase its interoperability.
- Citing your resource via publication(s): Are your publications in your record up to date? Do you have one or more publication in particular that should be used to cite your resource? You can mark one or more publications as the ones to use when citing your resource.